22 ARC Request Templates

Subject: ARC request — [BOOK TITLE] by [AUTHOR] — [OUTLET/ROLE].

Body: I’m [name/role] at [outlet]. We cover [relevant audience/topic]. I’m considering [BOOK] for [coverage type] around [time]. If available, I’d appreciate [format]. Recent relevant coverage: [link]. Thank you.

Eligibility block: outlet | audience | relevant links | coverage type | deadline | format.

Follow-up: I’m following up once on my ARC request for [TITLE]. If copies are no longer available, no reply is necessary.

Provenance and classification audit for ARC Request: draft statement/example → [ ]; classify as fact / interpretation / recommendation / convention / original example → [ ]; source or internal provenance → [ ]; source date / version / checked date → [ ]; attribution needed → [ ]; recency risk → [ ]; final publishable wording → [ ].

Source-record and update audit for ARC Request: statement / example → [ ]; external fact, project fact, interpretation, recommendation, convention, or original example → [ ]; controlling first-party / primary source → [ ]; secondary source if used → [ ]; source record / locator → [ ]; date or version checked → [ ]; update trigger → [ ]; publish / qualify / revise / hold → [ ].

Source-ledger and revision-history audit for ARC Request: claim / recommendation / example → [ ]; source or project record ID → [ ]; source status active / superseded / corrected / retracted / retired → [ ]; claim-level last verified date/version → [ ]; event that triggered recheck → [ ]; correction / withdrawal action → [ ]; reader-facing disclosure needed? → [ ]; what changed and why → [ ]; prior wording/version retained at → [ ].

Claim/source status audit: Item [claim/source/example] | Status [active / review due / stale / corrected / retracted / superseded] | Controlling source/version [x] | Last verified [date/version] | Stale trigger [x] | Correction severity [0–3] | Reader disclosure [none / note / correction / withdrawal] | Changelog entry [what changed + why].

Dependency and propagation audit: Claim / example / recommendation [x] | Controlling source / project record [x] | Dependency strength [direct / shared / advisory / independent] | Review trigger / reason code [x] | Needs-review scope [local / direct dependents / cluster] | Replacement source requirements [x] | Carry-forward decision [x] | Propagation targets [x] | Reader disclosure / changelog action [x].

Persistent editorial registry audit: Topic slug → [ ]; claim UID/key → [ ]; source UID/key → [ ]; dependency UID + strength → [ ]; source status/version → [ ]; open review UID/reason/priority → [ ]; replacement source if any → [ ]; reviewer + resolution → [ ].

ARC fit block: requester [name/role] | outlet/institution [x] | audience [x] | relevant coverage/work [x] | title requested [x] | format [x] | timing [x].

Reviewer request: I cover [specific genre/topic] for [outlet]. I’m considering [TITLE] for [coverage type/time]. If review copies are available, I would appreciate [format]. Relevant work: [link].

Library request: I’m [role] at [library/system]. I’m evaluating [TITLE] for [collection/program/audience]. If an advance [format] is available for consideration, please let me know the preferred request process.

Bookseller request: I’m [role] at [store]. Our [staff/seasonal/category] team is evaluating forthcoming [genre/topic] titles. May I request [format] of [TITLE] for internal consideration?

Educator request: I teach [course/grade/context] and am evaluating forthcoming resources on [topic]. I would like to request [format] of [TITLE] for review; access would not imply adoption.

Media request: We are considering [AUTHOR/TITLE] for [interview/feature/segment]. Could you provide an advance [format] or the correct review-copy route? Coverage is not guaranteed.

Privacy-safe print handoff: Thank you for approving a print copy. Please use this address solely for fulfillment: [shipping details].

Platform request note: Coverage focus [x] | audience [x] | why this title fits [x] | preferred format [x] | expected reading/coverage window [x].

Embargo check: Before publishing coverage, confirm [publication date] | [embargo if any] | [quotation/excerpt rule] | [platform rule] | [disclosure language if needed].

One follow-up: I’m following up once on my [date] request for [TITLE]. If copies are unavailable or the request does not fit your program, no reply is necessary.

Decline/close: Thank you for considering the request. I understand copies are limited and no further follow-up is needed.

ARC request QA: official route checked? [yes/no] | title fit demonstrated? [yes/no] | exact format named? [yes/no] | no promised outcome? [yes/no] | unnecessary personal data removed? [yes/no].